Appointments in your BSCW calendar let you organize events of different types. An appointment is described by at least a date and a name for the appointment. You may provide additional information on the appointment, e.g. a category, description and location. Furthermore, appointments can manage a list of invited participants with associated status (invited, accepted, declined). Finally appointments may be used to manage events of synchronous cooperation.

You can create a new appointment using the icon or using the menu  Calendar    New    Appointment  

The appointment manages information about the details of the respective event as additional properties. You may edit additional properties of an appointment when creating it - use the add additional properties of the form "Add Appointment" and select the properties you want to edit. Alternatively you may edit the appointment and add properties at a later time.

Possible properties are:

• Description: provide an additional description of the appointment.
• Location: indicate the physical location (if applicable) of the actual event.
• Participants: select prospective participants from the list of workspace members or enter the email addresses of additional people you want to invite to the appointment.
• Status: assign a predefined state for the appointment. (This only makes sense if the appointment has participants. The status will be shown for each participant and indicates whether the person has accepted the invitation or not.)
• Tools: select synchronous cooperation tools that should be used to perform the actual event. (The appointment object lets you initiate virtual synchronous cooperation -- e.g. via a computer conferencing application over the Internet -- by starting the appropriate program and establishing connections.)
• Mail notification: specify whether an email notification should be sent to all particpants. The email will contain the vital information about the appointment -- you may add a personal note to the automatic email.