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3.4.4.2 Actions on a single object

Actions on a single object are triggered by selecting its menu entry in the object's action menu menu.

Many of the action menu entries are specific to a particular type of objects, e. g., the actions offered for a folder or for a document are different .

Depending on how you have configured your user interface, you may see fewer than the complete set of possible action menu entries for this type of objects (see section 4.2.4).

BSCW does not show action menu entries that you cannot use because you do not have the necessary role (access rights) for a specific object or a complete folder or workspace (see section 4.7).

Actions offered in the action menus include:

action menu Open  
shows the document for inspection.
action menu Catch up  
removes the events icons that showed you the latest read and change events for the object (see section 3.5 for details).
action menu History  
shows you all the manipulation events that took place since the creation of this object (see section 4.6.4 for details).
action menu Info  
shows you the info page of this object (see section 4.6 for details).
action menu Contents  
give you an indented list of all the objects in a folder or workspace.
action menu Edit Banner  
lets you create a banner for a folder or workspace (see section 4.4.4 for Details).
action menu Send  
lets you forward your object via email or fax.
action menu Change Type  
lets you change a document's MIME type, e. g. if the uploading process did not detect it correctly (more in section 4.6.1).
action menu Edit  
lets you edit a text or HTML document directly on the server. This action is recommended only for minor editing work. For substantial editing, use a more powerful local text or HTML editor. You need to store the document locally before you can edit it. Either use the 'Save as' function of your Web browser or 'archive' the document, download the archive file and extract it locally.
Note:
You may configure BSCW and your Web browser to offer the 'edit' menu entry also for documents in specific proprietary file formats (see section 4.2.7).
action menu Replace  
uploads a file from your local computer system and puts it in the place of this document. The 'replaced' document is overwritten and is no longer accessible.
Use action menu Replace   to upload the edited document.
action menu Version  
lets you impose version control on a document and enter a description of the base version, initial version number and state (see section 4.8 for details).
action menu Set Lock  
lets you lock the document and enter a brief text warning the other members of the workspace that you are currently editing this document. The text is displayed when a user clicks the view lock icon (more in section 4.6.3).
action menu Convert  
lets you produce a new document by converting this document into another format (MIME type). Select the target format from a menu of the converter programs installed on your BSCW server (more in section 4.12).
action menu Archive  
generates a .zip/.tar archive and lets you chose an encoding type (see section 4.13 for details).
action menu Extract  
only in the entry of a document of MIME type .zip archive or .tar archive:
extracts the archive and places the extracted files in your clipboard (see section 3.6.1) as the current selection.
action menu Export  
lets you transfer your file to an FTP host (see section 4.17 for details).
action menu Rate  
only in the entry of a document or URL object:
lets you rate the quality of the document or the object referenced by the URL on a 5-point scale. Your rating will replace your previous rating, if any. The number of ratings offered and their median value are displayed in the object's entry.
action menu Attach Note  
in the action menu of a document or URL object:
lets you create an annotation which is tied to the annotated document or URL object.
The annotation is represented by the icon behind the object name; click this icon to display the annotation (see section 4.9.6).
action menu Add Note  
in the entry of a discussion:
lets you create a new Note within the current discussion. This note does not reply to any earlier note, but it may start a new thread (more in section 4.9).
action menu Description  
lets you change the description of the object (more in section 4.6).
action menu Rename  
allows you to give another name to your object.
action menu Events  
lets you configure the events you want to be informed of by icons and/or the daily activity report (see section 3.5 for details).
action menu Add Role  
lets you define a new role based on standard templates or action classes (see section 4.7 for details).
action menu Edit Role  
lets you change the attributes of an existing role - if you have the permission (role) - (see section 4.7 for details).
action menu Change Owner  
allows you to hand the ownership to someone else.
action menu Assign Role  
allows you to give a (new) role to a member - if you the permission (role) - (see section 4.7 for details).
action menu Public Access  
lets you define allowed actions (i.e. add document/folder/discussion/URL)for the anonymous user (see section 4.7 for details).
action menu Cut  
lets you transfer the object onto your clipboard (see section 3.6.1 for details).
action menu Copy  
lets you transfer a copy of the object onto your clipboard (see section 3.6.1 for details).
Note:
To copy a folder means to recursively copy all objects contained in it, including all folders, sub-folders etc. and their contents. In many cases a "cut" action could serve the same purpose and would need much less storage space.
action menu Delete  
transfers the object into your wastebasket (see section 3.6.2 for details).


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